Annual Plans include curriculum currency, assessment currency, and resource requests. 

• Create your annual plan in CurriQunet. For Fall 2024, choose review year 2023-24. If you already selected a different review year, simply change it to 2023-24. 
• Past program reviews and annual plans are available for reference through the CurriQunet public search.  Please select 'program reviews' under the 'courses' drop-down to search for completed reports.
• Please refer to the Annual Planning & Budget Development Calendar for an overview of budget development timelines and connections.
• Annual Plans must be submitted by January 24th for funding consideration.
• For additional help, see support schedule. Please also refer to this Fall 2024 Guidance email, along with the Annual Plan Guidance section of this webpage (below), for information related to specific funding sources and request types. You may also contact institutionaldevelopment@ccsf.edu with any support needs and we will do our best to assist.

In addition to the details below, please see the Fall 2023 Annual Plan Allocations Summary Communication sent November 7, 2024.

Full-time faculty positions - Requests are reviewed each year by the Full-time Faculty Position Allocation Committee (FPAC). Prioritizations from Fall 2023 were recommended by FPAC in Spring 2024.  

• Fall 2023 FPAC Recommendations

Facilities - A workgroup of the Facilities Committee reviews facilities requests and works with the AVC of Facilities to organize and follow up on requests deemed feasible.  

• See list of facilities requests with notes on current status shared with the Facilities Committee 10/28/24. 

Collegewide categoricals – All resource requests submitted through annual plans are reviewed for eligibility for collegewide categorical funding, except for Full time Faculty requests, which are deferred to FPAC. The Adult Education Program (AEP), Strong Workforce Program (SWP)/ Perkins, and the Student Equity and Achievement Program (SEA) categoricals each make funds available to support needs expressed through annual plan (program review) resource requests. Review of requests is coordinated through a workgroup (Fan5) that includes the administrator leads and faculty coordinators (where applicable) for each categorical fund; administrator leads bring lists of new, eligible requests to Academic Senate Committees for prioritization. All funding is subject to compliance with allocation requirements, feasibility, funding availability; alignment with other District plans and overall budget; and approval of Cabinet. Annually, each department that receives funding is notified directly, and Fan5 makes a presentation to the Academic Senate summarizing the allocations. For more information about Fan5, see the September 2024 presentation to Academic Senate.  

• Information about the status of Fall 2023 annual plan (program review) resource requests awarded categorical funding was included in the September 2024 presentation to Academic Senate and can be viewed directly here. 

Supplemental U-fund - Additional funding for one-time use has been made available starting two years ago for program review resource requests based on specific equity criteria. The Student Equity Strategies Committee reviewed all requests that met the threshold criteria and developed a prioritized list based on that review. Most requests from Fall 2023 that met the equity funding criteria were covered through categorical funding.  

• During the process of reviewing all Fall 2023 requests, it became apparent that a number of requests were for items essential for program operations. Funding for these essential items has been awarded and communicated directly to each Department Chair or requestor. A list can be viewed directly here. 

Technology requests that have been prioritized for funding are vetted for feasibility, fit with overall Technology Plan priorities and strategic directions, and available ITS resources. Technology purchases and implementation are coordinated between ITS, deans, department chairs / program leads and with Facilities when necessary. 

• Information about the status of Fall 2023 annual plan (program review) technology requests will be shared with the Technology Committee at the November 19, 2024 meeting. A link will be posted here when available. 

During Fall 2022 Comprehensive Program Review (CPR), departments and programs used the updated CPR prompts. Please refer to the 2022 CPR Guide for detailed information, see also October 2022 Chancellor Memo for guidance provided on Supplemental U-Fund and new Full-Time faculty position requests. The Guide includes many “Quick Links” on page 5, including a link to the Program Review Data Dashboard in Tableau.

NOTE: The Program Review Committee created Google doc templates for department to use to develop and share answers to the CPR prompts. Templates were provided to each program lead or department chair.  Final CPRs were submitted via CurriQunet.

*Answer Every Year
 

Instructional Programs Only

Title 5 requires departments to review all curricula (courses, certificates, degrees, sequences) in each program for currency, relevance, content, and requisites every six years (for CTE departments, every two years). Please review the data on your currency (showing a list of all activity from last year, all courses and programs that are one year from losing currency, and all courses/programs out of currency) and comment below. Please address how well your department is meeting this requirement.

Please review the Curriculum Currency Report attached to your Annual Plan.  In a short narrative, address the following:

• Program updates – Briefly describe plans to ensure all programs are updated at least once every 6 years and maintain integrity and accuracy.

• Course updates – Briefly describe plans to ensure all courses are updated at least once every 6 years.

• Addendum updates – Briefly describe plans to ensure all Distance Education and Honors Addenda are updated at least once every 6 years and maintain integrity and accuracy.

Notes & Suggestions

• To access curriculum currency in CurrIQunet, initiate your Annual Plan then click on the Report icon 📄 to view the Curriculum Currency Report. Note: Don’t forget to scroll down and check the status of your programs.
• You can also use Argos to view a list of all your courses with their outline dates and last time offered.
• For general rules regarding dates for maintaining currency and offering frequency, see Curriculum Committee resolution from November 18, 2015 “Ensuring the Currency and Accuracy of the College Catalog.”
• CTE Departments: Address in particular any currency and relevancy adjustments made in response to input from advisory committee, LMI and Core Indicator data, and SLO/PLO assessments.

Extra question for CTE Departments only

Title 5 requires every CTE department or program to have an Advisory Committee that meets at least once per year. Please describe your advisory committee -- its membership, when it last met, and links to or locations of agendas/minutes (provide URL if located on a website). Please address how well your department is meeting this requirement. 

Please confirm that your Advisory Committee has met in the last 12 months (Y/N).

*Answer Every Year

Please comment on how you are currently satisfying assessment benchmarks.  

After reviewing the Assessment Currency Report attached to your Annual Plan, in your narrative response address these items:

• Aggregate assessment reports - Address plans to ensure that all courses and programs are assessed at the aggregate course level (across multiple semesters and SLOs) 18 months prior to planned curriculum updates.
  • Which courses are being updated in the next 18 months? Which certificates and majors are being updated in the next 18 months? Do they have a current assessment in place? If not, who will assess them?
• Service assessment reports - Address plans to ensure that service outcomes are assessed at least once every three years.
  • Which service outcomes will be assessed in coming year?

Notes & Suggestions

• To access assessment currency in CurrIQunet, initiate your Annual Plan then click on the Report icon 📄 to view the Assessment Currency Report.  
• For Student Affairs and Academic Services: please follow the three year assessment cycle established for Student Service Outcomes (SSOs).
• For Instructional Departments: the three year requirement for aggregate assessment of courses and programs has been extended to six years. Aggregate assessments are based on CRN-level assessments conducted for every course each semester. Looking across multiple years should make your aggregate assessment work more meaningful, serving as a prelude to curriculum development and in particular, SLO and assessment revisions at the course and program level. An aggregate assessment should be completed sometime in the 18 months prior to submitting course/program outline revisions.
• All assessment activity prior to Spring 2015 happened outside CurrIQunet, therefore Assessment Currency Reports don't include that activity. If you need to access reports prior to Spring 2015, search the archives for Fall 2014 reports and Spring 2014 reports.

*Answer Every Year

Describe your resource requests. For each request, in the item description, be sure to convey what the resource would allow you to do. Include the improvements or innovations you hope to implement or the gap in students’ needs you hope to address. Please also follow the guidance for specific funding sources and request types (below) and refer to the Fall 2024 Guidance email. Your resource requests should be submitted in priority order; if needed, you can adjust the order using the up/down arrows in CurriQunet.

Guidance by Request Type

• Classified Positions (Full- and Part-time) – Include new position requests only; do not include recently vacated positions or positions already in recruitment. All positions (new and recently vacated) are vetted through the Vacancy Review Group (VRG).  
   
• Faculty Positions (Full-Time) – All full-time faculty positions, including new and recently vacated, are vetted through the Faculty Position Allocation Committee (FPAC).  See Fall 2024 Guidance email for more details. 
   
• Facilities – Many facilities requests do *not* need to go through program review. Submit a work order through BIM-Genie to request for preventive maintenance and reactive repairs valued at less than $15,000. Use annual planning for maintenance requests not fitting the above criteria or for requests involving new/changed facilities. IMPORTANT: Be sure to include location/building designation, room number, or grounds area in your request.
   
• Equipment (excluding IT) – If requested equipment requires assistance from Buildings & Grounds (B&G), please identify the assistance that will be needed in the request overview. For example, B&G would be required for items such as new power source or wiring, water or sanitary sewer connection, removal of waste gas or air, or connection to fire alarm system. IMPORTANT: Be sure to include location/building designation, room number, or grounds area in your request, when relevant. 
   
• Information Technology (IT) and Ed Tech – Many technology requests do *not* need to go through program review. For faculty computers (replacements or for new faculty) and replacement of department networked printers, email helpdesk@ccsf.edu. Other technology needs including software can also be included here. IMPORTANT: Technology requests will be reviewed for sharing and leveraging possibilities across departments and areas. 
   
• Professional Development – Conference and workshop attendance is not currently funded through annual planning processes *except* when directly associated with categorical projects or when eligible for supplemental u-funding. 
   

• Supplies – For any items under $200, please discuss with your Dean or Supervisor before including in Annual Plan. 

• Other 

  • Faculty Reassigned Time – Note that these decisions are not made through the Annual Plan process *except* when necessary for categorical projects and not part of regular faculty duties; for more information about categoricals see Matrix below.  
  • Instructional Budget – Please do not include in Annual Plans as augmentations to instructional budgets (i.e., FTEF allocations) are evaluated each semester through enrollment management procedures with the appropriate Vice Chancellor. 
  • Lab Aides – These decisions are not made through the Annual Plan process *except* when necessary for categorical projects; for more information about categoricals see Matrix below.

Notes & Materials

• Priorities, Plans, and Accreditation Standards for Reference –
  • 2024 Accreditation Standards 
  • Board Priorities
  • Education Master Plan
     
• Additional Categorical Materials –
  • Categorical Allocations Guidance (AEP, Perkins, SWP, SEA/Equity) and Supplanting Guidance Diagram
  • Perkins/SWP will have an RFP process again this year.  Per past practice, all Perkins/SWP requests "must be rooted in resource requests in Program Review." For more information, see the webpages for Perkins and SWP.

DEPENDENCIES can be used to indicate linked resource requests that depend on each other (example: computer lab and lab tech manager). Use judiciously to avoid unnecessarily complicating the evaluation of your resource requests.

ASSESSMENT REPORT LINKS can be used to associate resource requests to assessment reports submitted the previous year.