Forms

Finances

• A.S Payment Voucher Form - AS Council / Club Treasurer
  • To initiate a reimbursement request for goods or services purchased on behalf of a club or council. The AS Council/Club Treasurer must complete this form. Please ensure that all receipts and relevant documentation are included with your submission. All attached documents must contain the signatures/initials of both the Advisor and Club Treasurer.
• A.S Payment Voucher Form - Coordinators / Advisors
  • To initiate a reimbursement request for goods or services purchased on behalf of a AS funded resource center. The Resource Center Coordinator or Advisor must complete this form. Be sure to include all receipts and relevant documentation with your submission. All attached documents must contain the signatures/initials of the Coordinator/Advisor.
• A.S. Transfer of Funds Form - Resource Centers
  • To request the transfer of funds for resource centers within the Associated Students budget.
• A.S. Transfer of Funds Form - Councils / Clubs
  • To request the transfer of funds for AS councils or club.
• Travel Expense Report Form (PDF)
  • Submit this form along with a payment voucher to request reimbursement for travel-related expenses.
• Expense Statement Form
  • Required for prepaid payment vouchers to confirm that the goods or services were received. This form should accompany the original invoice.
• Request for Rollover Form
  • To request the rollover of fundraised funds from one fiscal year to the next.
• Vendor Information Form (PDF)
  • For new vendors to process payments.
• W-9 IRS Form (PDF)
  • Required for new vendors to report income paid. It collects taxpayer identification information.
• Contract for Speakers/Performers Form
  • To formalize agreements with speakers or performers for events.

Events

• Event Request Form
  • To request approval for planning and hosting an event. 
• Student Life & Leadership Event Planning Form (PDF)
  • To plan and organize events under the Student Life & Leadership department.
• Fundraising Event Request Form
  • To request approval for planning and hosting fundraising event. 
• Application for use of District Property - INTERNAL USE (PDF)
  • Internal form for requesting the use of district property for events.
• Application for use of District Property - OUTSIDE GROUP (PDF)
  • For outside groups requesting the use of district property for events.

Fee Reversal

• Request to reverse $7 Student Activity Fee Form
  • To request the reversal of the $7 student activity fee.
• Request to reverse $2 Student Representation Fee Form
  • To request the reversal of the $2 student representation fee.

Trips

• Request for Off-Campus Events/Activities
  • To request approval for hosting events or activities off-campus or student club travel.
• Field Trip Waiver Form
  • To waive claims and acknowledge risks for field trips. This form is mandatory for all field trip participants. The form must first be completed and submitted by the participant (or parent/guardian). The advisor will then need access to sign the form; therefore, please provide the advisor's contact information for them to receive and sign it. Once signed, the waiver will be sent to the Student Life and Leadership Office for final approval.

Clubs

• Zoom Technology Access Request Form
  • To request access to Zoom technology for club activities.