Clubs may spend their base allocation on a variety of activities and events; however, it is vital to always be aware of prohibited expenditures and spending limits before purchasing anything with club funds.
Below you will find the important financial guidelines.
Prohibited Expenditures
- Equipment, supplies, forms, postage services for classroom use or District business
- Repairs and maintenance of District-owned property
- Professional books and/or magazines and memberships in professional organizations which would be District funded
- Custodial supplies and equipment
- Salaries for services which are the responsibility of the District
- Articles for the personal use of District employees, students or others
- Contribution to political or religious activities and campaigns
- Gifts, credit or accommodation purchases for District employees, students or others
- Contributions to fundraising drivers for charitable organizations
- Memberships in and contributions to non-collegiate organizations
Although not stated in the guidelines, the following are also prohibited expenditures:
- Alcohol, cigarettes, controlled substances, weapons
- Gift certificates
- Tips of any kind
What you CAN spend club money on…
- Fundraising activities such as food sales, T-shirt sales and dances*
- Cultural events
- Speakers and Performers
- Movie screenings
- Food for club meetings and/or gatherings
- Activities that promote the club such as wearing/selling t-shirts*
- Supplies/Equipment*
- Producing a newsletter**
*Must see Management Assistant of Student Activities if you wish to purchase t-shirts or items to be sold
**If you use Digital Print at the CCSF Mission Campus, let them know you are a CCSF club, give them your fund number, and tell them you need the transfer of funds form and invoice
Spending Limitations
Any exceptions to the below must be approved by a 2/3 majority vote of the ICC
Speakers/Performers
- $500 max for all performances per event
- $300 max per performing group
- $100 max per performer
- $50 max per student performer (cannot simultaneously be working at CCSF)
- $50 max to all student speakers for a minimum of 30 minutes
- $200 max for speakers from a community organization or speaker circuit
Food Expenditures
- $10 max per person (one meal per day)
- $30 max per person per day on club conferences and field trips
- $300 max for food (except if used for fundraising purposes)