Facilities Project Ideation
A project is a specific set of operations designed to accomplish a singular goal. A project is temporary in that it has a defined beginning and end in time, and is defined by scope and resources. A project whose goal is to improve the buildings and/or grounds of CCSF is a facilities project.
- Ideas for large, transformative facilities projects are generated through the Facilities Master Plan (FMP).
- Ideas for smaller facilities projects may be generated by affected parties who have identified a problem and a potential solution.
- The majority of smaller facilities project requests are generated and captured through the annual cycle of Program Review. These project requests may or may not have an identified funding source(s).
- Individual, off-cycle, smaller facilities project requests with an identified funding source(s) are considered mid-cycle to standard FMP and Program Review cyclical integrated institutional planning. Please involve us early in your financial development process, to avoid individual off-cycle requests. However, if there is an identified funding source, we will shepherd a mid-cycle project launch process in an effort to avoid loss of funds.
- Individual, off-cycle, smaller facilities project requests without an identified funding source(s) should await the next available annual Program Review cycle.
Project Request
All proposed modifications to City College facilities must be submitted for approval using this form: PDF Removed.
This request is not required for the following:
- Projects developed in the context of the Facilities Master Plan
- Projects developed in the annual Five Year Construction Plan submitted to the California Community Colleges Chancellor's Office
- Projects developed as part of the annual Facilities Scheduled Maintenance Plan
- Projects developed as part of the Energy Efficiency Plan
- Requests submitted through CurricUNET as part of annual Program Review, and identified as facilities projects
Facilities Modification Request
A Facilities Modification Request (FMR) should be completed for any desired modification or alteration to campus facilities including furniture, fixture and equipment (FF+E). The first step in the process is to identify the issue and location and Facilities, Planning and Construction (Facilities) will issue a project control number for your request. Justification (i.e extent to which the request will promote student success and/or equity) is required for each project and a detailed description of the modification with supporting documentation (i.e. photos, sample layouts, furniture or equipment model number) attached for review.
If the desired modification is proposed with a funding source (i.e. grants) please identify the fund code and account number. The FMR must be approved by the department administrator prior to Facilities or ITS review. Once Facilities receives the FMR the project will be reviewed and an appraised value of the work will be issued and forwarded back to the requestor. FMR requests are reviewed for issues such as; aesthetics, compatibility with the campus standards, facilities master plan, hazardous conditions, the capacity of building systems, and life safety. Examples include everything from a new electrical outlet to a complete space renovation. If you are not sure if you need a FMR, please call (415) 239-3546 or email facilities@ccsf.edu.
The FMR may require next level approval. Next level approval will require the department administrator to present the FMR to cabinet. If the project is approved and funded, the project will be assigned to Facilities or ITS and a timeline for completion will be established based the complexity of the work and agency review and the District procurement process. If the project is deferred or rejected, the project may be submitted as a program review item.
A link to access the FMR log is posted on the Facilities Planning & Construction website (ccsf.edu/facilities/planning construction).
Program and Project Management by the Facilities Planning & Construction Department
Once a project has been approved, it is assigned to a Facilities Planning & Construction unit (FP&C) Project Manager; large projects are assigned to a Project Management Team.
Complex and even simple projects are carried out by many individuals - people who don’t usually work together, always from different organizations and often across multiple geographies. Each project must be expertly managed to deliver the on-time, on-budget results, learning and integration that a successful project requires.
Project management processes fall into five groups:
- Initiating
- Planning
- Executing
- Monitoring and Controlling
- Closing
Project management knowledge draws on ten areas:
- Integration
- Scope
- Time
- Cost
- Quality
- Procurement
- Human resources
- Communications
- Risk management
- Stakeholder management
Project management brings a focus shaped by the goals, resources and schedule of each unique project.
FP&C's project management services are a recognized and strategic organizational competence. Our Project Managers apply their knowledge, skills, tools, and techniques to meet the project requirements.
Project Implementation
The Facility Planning Model shown below delineates how an idea evolves into a project, and how that project advances to completion.
Once a capital facilities project is initiated, many individuals come together to develop construction plans and specifications for that particular project from which a construction contractor can build.
- Facilities planning and program management oversees Phases I through III.
- Upon completion of Phase 3, the project is assigned a assigned project manager to oversee Phases IV through VI; larger projects may have a project management team.
- An architectural or engineering firm that develops the construction plans and specifications.
- A building user group ("BUG") comprising the facility users, operators, and other interested stakeholders will be identified to provide input and feedback to the design team during the design phase.
- The required permitting and approval agencies (for example, Division of the State Architect, California Geological Survey, California Community Colleges Chancellor's Office, Department of Finance, grant providers, California State Clearinghouse, Bay Area Air Quality Management District, State Water Resources Board, U.S. Green Building Council, City & County of San Francisco, San Francisco Planning Department, San Francisco Municipal Transportation Agency, San Francisco County Transit Authority, San Francisco Department of Public Works, San Francisco Environmental Health Department, State Fire Marshall, San Francisco Fire Department).
Design teams develop project plans and specifications in accordance with applicable regulations:
- California Code of Regulations, Title 5
- California Code of Regulations, Title 24
- National Fire Protection Association (NFPA) Standards
- Federal ADA/ABA Accessibility Guidelines
- others, as applicable to the specific project
Design teams also refer to CCSF's Facilities Design & Construction Standards, which establish design and construction consistency, operational efficiency and maintainability, while ensuring first class teaching and learning facilities.